9ICCGIS 2024

Frequently asked questions

Attendance

How many papers can I submit?

Every registered author can submit and present up to two papers.

Can I attend the conference without submitting an abstract and a paper?

You can register and attend the conference without submitting and presenting a paper.

There are no differences in registration fees.

Can I submit only an abstract without submitting a full paper?

You can submit only an abstract without submitting a full paper. All abstracts will be reviewed by the Scientific Committee. You can present your accepted abstract as a presentation during the conference but it will not be published in the Proceedings.

Can I submit a paper to the Conference Proceedings without attending the conference?

You can submit a paper to the Conference Proceedings without attending the conference. Your paper will be published in the Proceedings but will not be included in the conference programme as a presentation. Only papers with at least one registered author (co-author) will be published in the Proceedings. Only presenters will receive a certificate for attendance.

I will not be able to attend the conference. Can my colleague present my paper?

Your paper can be presented by a colleague who is registered for the conference. You should contact the organizers to inform them in a timely manner.

I have registered for the conference but I will not be able to participate. Can I transfer my registration to а colleague?

In case you have paid the registration fee but you are unable to attend the conference, you can transfer your registration to someone else who will be attending the conference. You should contact the organizers to inform them in a timely manner.

I would like to cancel my registration. Can you refund my registration fee?

If you cancel your conference registration five days after payment – full refund, minus a bank transfer fee

From five days after payment until 30.04.2024 – 70% refund of the total amount of the registration fee, minus a bank transfer fee

From 30.04.2024 – 30% refund of the total amount of the registration fee, minus a bank transfer fee

From 20.05.2024 – no refund

Is the Gala dinner included in my registration?

The Gala dinner is not included in the registration fee. All participants can pay for the Gala dinner on site. 

Can I pay the registration fee on site when I arrive at the conference venue?

All participants must pay by bank transfer. The deadline for the early registration fee is 31.03.2024.

All authors of accepted papers must register by 01.05.2024.

In any other cases please contact the organizers.

Travelling & stay

Is accommodation available?

All participants must take care of their accommodation.

Nessebar provides a variety of accommodation choices. The conference venue is surrounded by a lot of All-inclusive hotels, family hotels, guest houses and Airbnb within walking distance.

The closest hotel near the venue which provides all-inclusive is FESTA PANORAMA HOTEL 4*

The hotel is an all-inclusive seaside family resort that offers a variety of services and facilities for entertainment. The hotel has 240 rooms. The hotel has a Main Restaurant, Lobby Bar, Night Club, Pool Bar.

Requests for reservations should be sent by e-mail to sales@festahotels.com

The following reservation code must be
indicated in the request: 9ICCGIS

Prices for accommodation (All inclusive) of participants in the period 15-22 June 2024

Room type

All-inclusive/day

Single room, Town view

122,20 €

Single room, Sea view

132,42 €

Doble room, Town view

136,00 €

Doble room, Sea view

147,25 €

Prices are in EURO per room/day including VAT, use of outdoor and indoor pool and gym, wireless internet, insurance, and tourist tax.

The reservation must be guaranteed with a transferred advance in the amount of 50% of the total amount for the accommodation and requested additional services. Supplement to the full amount must be made within 5 working days before the date of accommodation.

Requests for reservations received less than 14 days before the date of accommodation require a 100% advance payment.

In case of non-payment in advance, Festa Hotels reserves the right to offer for sale the requested rooms for the desired period of the event.

Changes in reservations and cancellations without penalties are accepted up to 14 days before the arrival of guests. For cancellations made after this deadline, the value of one night will be charged. In case of a non-arrival guest, a penalty of 100% of the requested nights and additional services is due.

Is there an airport shuttle available?

At this stage there are no organized transfers from the airport to the conference venue. All participants have to take care of their transport.

How can I get to the conference venue?

The main Airports in Bulgaria and the distance to Nessebar are:
Burgas Airport – 28 km, Varna Airport – 106 km, Sofia Airport – 416 km, Plovdiv Airport – 290 km.

You can take a bus from Burgas, Varna, Sofia and Plovdiv. All buses stop in front of the conference venue.

The conference venue is situated in the center of the new town of Nessebar, at the “Zhulieta Shishmanova” square.

I need a visa to enter Bulgaria. Can you send me an invitation letter?

From 31 March 2024, Schengen visa holders will be able to add Bulgaria and Romania to their itinerary (by air and water) for travel to Europe.

To apply for a VISA you will need to submit an Invitation Letter to the Embassy. You can receive Invitation Letter from the Conference Organizers that will confirms that you are a participant in the conference. To obtain an Invitation Letter you have to send a copy of your passport by e-mail to iccgis.bulgaria@gmail.com. On the copy, your full name, date of birth, date of expiry and the passport number should be clearly visible.

You can receive an Invitation Letter once you have successfully completed your registration and have paid your registration fee.

Keep in mind that you should apply for a VISA no later than 1 month prior to the conference, as it takes time for VISA issuing. You may also be invited to an interview.

Please find here actual information about issuing a VISA for Bulgaria.

Мy visa application was rejected. Can you refund my registration fee?

In case of VISA refusal, the registration fee will be refunded to you. Bank charges will not be refunded.

Didn't find your question?

Please feel free to contact us by email: iccgis.bulgaria@gmail.com

We are at your disposal.